Current Recruitment at African Development Bank Group (AfDB)

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African Development Bank Group (AfDB) – Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position of:

 

 

Job Title: Country Economist, ECCE0

Reference: ADB / 21 / 066
Location: Khartoum, Sudan
Grade: PL5
Position N°: 50081579

The Complex

  • The Chief Economist/Vice-President for Economic Governance and Knowledge Management is the Bank’s spokesperson on economic matters and the Vice-President for the ‘Economics Governance and Knowledge Management Complex’. The Complex is responsible for:
    • Providing leadership and visibility for the Bank on economic, finance, financial governance and socio-economic development issues; and coordinate the generation of analytical works to inform operational policy;
    • Systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

The Position

  • The Country Economist will focus on macroeconomic work to deepen country knowledge and policy dialogue, preparation of Economic Sector Works and lead/participate in the preparation of Country Strategy Papers and related products.

Duties and Responsibilities
Under the supervision and guidance of the Director, Country Economics Department, the Country Economist will:

  • Analyse the economic and financial situations of assigned Regional Member Countries, using internal and external information sources, and determine the implications for the programming and updating of Bank Group operations such as defined in the Country Strategy Paper.
  • Examine the impact of Bank Group operations, in the countries concerned, of regional economic integration programmes and make recommendations on the role of the Bank Group in assisting regional integration initiatives.
  • Participate in the policy dialogue with Government authorities, development partners, and other stakeholders.
  • Prepare Economic and Sector Work and papers on relevant economic and financial issues in the development process and other country economic tasks such as the Country Policy and Institutional Assessment (CPIA), Country Resilience and Fragility Assessment (CRFA), and Country Risk Rating exercises.
  • Prepare Bank Group flagship reports including Country Notes for the African Economic Outlook and provide inputs for the Regional Economic Outlook.
  • Contribute to the identification, preparation, evaluation, and monitoring of the implementation of macroeconomic programmes.
  • Prepare Country Diagnostic Notes and Regional Diagnostic Notes to inform the preparation of Country Strategy Papers and Regional Integration Strategy Papers.
  • Prepare Country Strategy Papers, Regional Integration Strategy Papers, and related products.
  • Maintain effective communication with the sector departments and other relevant units in the Bank to ensure a coordinated approach in the preparation of knowledge products in the assigned countries.
  • Participate in Country and Regional Portfolio Reviews.
  • Contribute to improvements in operational efficiency through peer review of Bank Group project/operation documents and knowledge products.
  • Participate in the preparation and monitor implementation of measures under budget support operations, Institutional Support Projects, Technical Assistance, and Advisory Services.
  • Participate in aid coordination activities with bilateral and multilateral donors, with emphasis on promoting the co-financing of projects and programmes and coordinated non-lending work.
  • Participate in the preparation of the department’s and Country Office budget and in the recruitment of consultants; prepare annual and triennial lending programmes and briefs on economic reform and institutional support programmes.
  • Provide background research papers on a variety of economic topics for management discussions, decision meetings, corporate reporting, flagship publications, and client-facing interactions.
  • Participate in the preparation of the pipeline and lending programs
  • Develop and build client relations at various levels and play a promotional role in generating new business for the Bank.

Selection Criteria

  • Hold at least a Master’s degree in Economics or other relevant fields or related disciplines.
  • Have a minimum of five (5) years of relevant experience in an International Organization, working on African Development Issues and country strategy papers preparation.
  • Having private sector experience will be an added advantage.
  • Good grasp of the developing countries issues, and solid experience in macroeconomic management issues and the economics of development – understands policymaking processes and can synthetize operationally relevant recommendations/lessons.
  • Solid technical and quantitative skills as an applied development macroeconomist and a proven record in delivering high quality and technically sophisticated analytical work.
  • Very good knowledge of portfolio management and demonstrated knowledge of economics and analytical skills
  • Proven sense of initiative, results orientation, as well as effective teamwork skills, strong integrative skills, and ability to work effectively across sectors.
  • Strong experience in policy dialogue, as well as fragility assessment knowledge and skills.
  • Strong analytical and organizational skills and ability to deliver results on time.
  • Problem solving capabilities coupled to innovation skills and change management.
  • Drive for results – able to take personal ownership and accountability to meet deadlines and achieve agreed-upon results.
  • Excellent verbal and written communication skills in French or English, with a good working knowledge of the other language.
  • Competence in the use of standard Microsoft Office Suite applications.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Deadline: 2nd May, 2021.

 

 

Job Title: Regional Non-Sovereign Operations (NSO) Lead, PIVP

Reference: ADB / 21 / 067
Locations: Abuja – Nigeria, Abidjan – Cote d’Ivoire, Nairobi – Kenya, Tunis – Tunisia, Pretoria – South Africa and Yaounde – Cameroon
Grade: PL2
Position N°: 50102203; 50102204; 50102199; 50102205; 50102198; 50083341

The Complex

  • The Vice Presidency for Private Sector, Infrastructure and Industrialization (VP, PIVP) is central to the Bank’s mission of developing the overall private sector across all sectors, deepening the financial sector, improving infrastructure and accelerating industrialization. The main functions of the Complex are to:
    • Strengthen the enabling environment for private sector development conducive to inclusive growth and sustainable development,
    • Deepen financial markets,
    • Support the development of reliable and sustainable infrastructure, including urban development, and;
    • Place renewed emphasis on industrial and trade performance in support of structural transformation across Africa, which also includes the 4IR and ICT. The Complex leverages knowledge, co-financing, and partnerships to attract private capital and work with governments on delivering the Bank’s development agenda.

The Complex is also responsible for:

  • Leading ‘Industrialize Africa’ strategy and co-leading the Integrate Africa one;
  • Managing the full project cycle in its sectors of responsibilities, from project preparation to completion, for private sector as well as public sector projects, in close partnership with the Regions
  • Provide thought leadership in the areas under its remit and related partnerships and initiatives; and
  • Acting as the Bank’s spokesperson in these areas.

The Position

  • The AfDB is looking to recruit a Regional Non-Sovereign Operations (NSO) Lead for each of the five regions – Central, Eastern, Northern, Southern and Western regional offices, and for the Nigeria Country Office. NSO refers to a combination of private sector and state-owned enterprise (SOE) financing, where the latter is without a government guarantee.
  • The Regional NSO Lead (RNL) is responsible for business development, operationalizing, supporting and coordinating the implementation of the Bank’s NSO and private sector development strategy in the region.
  • The Bank’s NSO activities have been on a strong upwards trend in recent years. Recent independent evaluations have stressed the strengths of the Bank’s approach and highlighted areas where improvements are needed.
  • The Bank’s new Private Sector Development Strategy 2020-2025 (the PSD Strategy) is intended to underpin its engagement with governments and private sector operators and to drive the Bank’s Private Sector Development agenda. This position will be critical in implementing this strategy, working within the framework of the Bank’s OneBank approach, and closely with both public and private actors.
  • The Regional NSO Lead will play a critical role in cascading down the Bank’s PSD Strategy at regional and country level.
  • He/she will work in close collaboration with the Director General, Country Managers, NSO Sector Directors and Managers, and Governance Director and Country Economists, to ensure consistency and coherence in the Bank’s PSD Strategy implementation in the regions and in the countries.
  • He/she will work with public sector and private sector teams to develop synergy in the Bank’s work. This is important to ensure that Private Sector issues are considered during upstream Sovereign Operations (SO) policy, regulatory and business environment activities to make the markets more attractive to private sector investors.
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Duties and Responsibilities
Under the overall guidance and direct supervision of the VP PIVP, the Regional NSO Lead will perform the following, but not limited to:

  • Focal point for Director Generals (DGs), NSO Sector Directors (NSDs), Country Managers (CMs) and NSO Sector Managers (NSMs) for all Private Sector (PS) and Non-Sovereign Operations (NSO) in the region;
  • In consultation with the DG and Country Managers, while conferring with the NSDs and NSMs, ensure PS and NSO dimensions are adequately captured in the Country Strategy Papers (CSPs) as well as the Regional Integration Strategy Paper (RISP) for the respective countries and region, as well as lead in the development and design of the Country Private Sector Profiles (CPSPs);
  • Collaborate with the AIF team and in coordination with DGs and CMs in identifying a pipeline of projects to be presented at the African Investment Forum. In relevant countries, the RNL will also advise on the implementation of the Lusophone compact and on the identification of its pipeline;
  • Lead, after consultation with the DGs and NSDs (as well as others as appropriate such as CMs and as appropriate NSMs and Country Coordinators), in finalizing the NSO IOP (Indicative Operations Plans for each year) for the Region;
  • Focal point in the OneBank matrix structure to: (i) consolidate and inform DGs on all PS and NSO activities in the Region; (ii) serve as the focal supporting senior resource to all Sector Complexes regarding PS and NSO in the regions;
  • Advise DGs and CMs on the management of headroom for NSOs in each region and country, and devise approaches for risk transfer and mitigation working with the appropriate departments such as FIST;
  • In close collaboration with DGs, CMs and NSDs, and working with the Governance Department of ECVP (our Economics & Governance Complex) and the Country Economist, actively support policy dialogue at country and regional level with respect to PS and NSO;
  • Advise DGs and CMs on policy dialogue with the authorities and with RECs on policy issues affecting private sector development and investment climate;
  • Develop and design country and region-specific PS and NSO information notes and briefs to inform plans for integrated investment and TA operations, including sector priorities and business targets;
  • Support the implementation of the Private Sector Development Strategy (PSDS), Financial Sector Development Strategy (FSDS), as well as PS aspect of the Strategy for Economic Governance in Africa (SEGA) in the region and the countries;
  • Support PS upstream work as well as TA activities at country and regional level;
  • Lead PS and NSO business development activities at country and regional level for single-country or domestic clients (and African regional clients based in their regions of coverage), and strategically support NSO portfolio management;
  • Work closely with NSMs by supporting origination activities on the ground, especially with respect to identifying clients and business opportunities, validation, integrity due diligence of clients, local pipeline development, and support for proactive portfolio management through client relationship management in line with the Bank’s institutional priorities;
  • Develop and manage relationships with stakeholders, including key clients (governments and private companies) at the highest level of seniority and position the Bank as the partner of choice to support high development impact projects at country and regional level, including transformative integrated industrialization projects;
  • Build up relationships with key stakeholders (including relevant regulators, businesses, NGOs, PE Funds, and investors);
  • Identify areas where the Bank can catalyze market development through innovation based on a thorough understanding of local markets and best practice from the Bank’s regional experience, as well as the potential of harnessing synergies between the Bank’s SO and NSO;
  • Lead/coordinate the development of client engagement strategies for select existing and new strategic clients;
  • For all investments and TA programs in the region, review and validate Bank’s added-value, development impact and fit with Bank’s strategic focus and CSP/RISP;
  • Build and develop the Bank’s Private Sector franchise in the country and region, and the overall communications strategy; engaging with local media but coordinating with PCER (Communications Department);
  • Represent and provide visibility for the Bank’s Private Sector activities at country and regional level including through organizing/participating in high profile events (Senior level visits, interviews, seminars, PPP roundtables, sector working groups, and conferences);
  • Develop market knowledge and intelligence in order to ensure that the Bank is engaging with the right clients. Take accountability for client selection, ensure the integrity of potential clients and develop and maintain relationships with these companies to identify business opportunities considering the Bank’s Ten Year Strategy, High 5s, PSDS, FSDS, SEGA, and financial instruments;
  • Share accountability (with NSMs and Portfolio Managers) for the quality and performance of the Country PS/NSO Portfolio in their region; and
  • Provide administrative oversight for all IOs in the region. In addition, lead, develop and mentor an integrated and diverse team consisting of NSO IOs and POs (Portfolio Officers), ensuring that the team is high performing, well-motivated, has clear deliverables and is committed to the success of the Bank’s NSO activities in the region.

Selection Criteria

  • A minimum of a Master’s degree in Business Administration, Finance, Economics, International Development, or any other discipline relevant to the position;
  • A minimum of eight (8) years of relevant professional experience in strategy, advisory, finance, investment banking, project and corporate finance, private equity and management consulting;
  • Familiarity with strategies, policies, procedures and practices of multilateral development institutions;
  • Strong client relationship management skills, with an existing network of relevant top-level contacts in the region’s private and public sector and/or demonstrated ability to build such high-level client network;
  • Outstanding and proven track record of performance in investment and Technical Assistance activities;
  • Significant experience with proven success in developing and managing key client relationships;
  • Work experience in the Africa region and a strong interest in developing a thorough understanding of the cluster countries;
  • Ability to represent the Bank externally with government, media, clients, donors, and other stakeholders;
  • Ability to build successful relationships across the OneBank matrix;
  • Ability to develop innovative solutions and challenge the status quo to develop the Bank’s private sector image and business in the region and its markets;
  • Highly developed strategic thinking skills allied to an ability to translate strategic concepts and direction into the implementation of workable and sustainable projects and programs while consulting relevant stakeholders;
  • Ability to pull together all aspects of project origination and drive the process to deliver the lending program;
  • Excellent spoken and written English or French, preferably with a working knowledge of the other language.
  • Competence in the use of standard Microsoft Office Suite applications; Knowledge of SAP is advantageous.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Deadline: 26th May, 2021.

 

 

Job Title: Senior Legal Counsel – Public Sector Operations, PGCL1

Reference: ADB/21/065
Location: Abidjan, Cote d’Ivoire
Grade: PL5
Position N°: 50069181

The Complex

  • Under the direction of the Boards of Directors, the President conducts the business of the Bank and manages operations and activities in accordance with the Bank’s constitutive documents.
  • The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM); General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat (PSEG).

The Hiring Department:

  • The role of the General Counsel and Legal Services Department (PGCL) is to deliver legal advice and services to the statutory organs of the Bank Group and to protect the interest of the Bank from liability and represent the Bank in Litigation.
  • The principal objective of the Public Sector Operations, Policy and Governance Division (PGCL.1) is to provide legal support in connection with public sector transactions and project implementation for loans and grants of the Bank and the Fund and other special vehicles such as special funds and trust funds. In addition, the Division provides legal assistance on operations policies and governance, environmental and procurement related matters as well as all aspects of the business of the Bank Group.
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The Position

  • The Senior Legal Counsel – Public Sector Operations, Policy and Governance will ensure compliance with the various policies and regulations of the Bank related to public sector operations.

Duties and responsibilities
Under the supervision and guidance of the Division Manager PGCL 1, the Senior Legal Counsel – Public Sector Operations, Policy and Governance will:

  • Ensure compliance of all operational activities with applicable Bank policies, rules and regulations.
  • Prepare and issue legal opinions on agreements, contracts and other formal arrangements for operational activities of the Bank Group and Special Funds with sovereign entities, state-owned enterprises, international organizations and others;
  • Provide legal advice on projects throughout the identification, preparation, appraisal, supervision and post-evaluation stages of the Project cycle;
  • Assist in the design of projects and programs from inception to completion in compliance with the Banks policies and regulations including the project structure and implementation arrangements, financing instrument(s), terms and conditions of financing, and compliance with the relevant policies and regulations of the Bank;
  • Draft and Negotiate financing agreements including loan agreements, grant agreements, guarantee agreements and co-financing agreements with other lenders;
  • Provide legal opinions on the effectiveness of financing agreements and the fulfillment of conditions precedent to disbursement including the review of documents submitted in fulfillment of loan and grant conditions;
  • Provide legal support and technical assistance to regional member countries and to regional and sub-regional institutions in connection with matters pertaining to the purpose, functions and activities of the Bank and to developmental issues and activities;
  • Advise on the promulgation of operational policies and regulations of the Bank related to public sector operations;
  • Provide legal advice on operations-related implementation activities of bilateral and multilateral cooperation arrangements related to public sector operations;
  • Draft Board resolutions pertaining to public sector projects and programs
  • Participate in project and program appraisal missions and review project concept notes, project appraisal reports and other internal Bank project documents; and
  • Undertake such other assignments as required by the Division Manager, PGCL.1 or the General Counsel.

Selection Criteria

  • Holds a Master’s degree in Law, and admission to the Bar of one of the Bank member countries; OR a Juris Doctor (JD) and admission to the Bar of one of the Bank member countries.
  • A minimum of five (5) years of relevant experience in a law firm, a financial institution or a multilateral organization.
  • High level skills in communication and negotiation as well as the ability to build partnerships with a broad range of clients and deliver results.
  • Seasoned knowledge of the current trends in development finance and familiarity with development and international finance.
  • Strong skills in preparation of legal documents including briefs and confidential legal opinions, and conducting negotiations.
  • Effective advisory skills that enable clients and help resolve legal issues.
  • Ability to work independently in a multicultural team and deal with diverse matters in a multi-cultural environment so as to foster effective working relations with colleagues.
  • Ability to communicate effectively (written and oral) in English and/or French, preferably with a working knowledge of the other.
  • Competence in the use of standard Microsoft Office Suite applications.

How to Apply
Interested and qualified candidates should:
Click here to apply online

 

 

Job Title: Operations Assistant, PIFD0

Reference: ADB/21/063
Location: Abidjan, Cote d’Ivoire
Grade: GS7
Position N°: 50001331

The Complex
The Vice Presidency for Private Sector, Infrastructure and Industrialization is central to the Bank’s mission of developing the private sector, improving infrastructure and accelerating industrialization. The complex’s main functions are to:

  • Strengthen the enabling environment for private sector [and financial sector] development conducive to inclusive growth and sustainable development,
  • Support the development of reliable and sustainable infrastructure, including cities and urban development, and
  • Place renewed emphasis on industrial and trade performance in support of structural transformation across Africa.

The Complex leverages knowledge, co-financing, and partnerships to attract private capital and work with governments on delivering the Bank’s development agenda.

The Hiring Department

  • The primary role of the Financial Sector Development (FSD) Department is to help the Regional Member Countries (RMCs) increase the reach, depth, and breadth of their financial systems, while safeguarding financial stability.
  • The Department has four long-term objectives: (i) development of vibrant financial systems through an inclusive access by households and enterprises to financial services; (ii) strengthening financial market participants; (iii) developing efficient capital markets, and (iv) deepening regional financial integration.
  • Paired with other Industrialization, infrastructure and Private Sector complex departments, the FSD Department is responsible for implementing the Bank Group’s Financial Sector Development Policy and Strategy towards vibrant, innovative, robust and competitive financial systems, both national and regional, and in both the public and private sector levels of RMCs. FSD plays a transversal role across the Bank’s five strategic priorities, applying its financial deepening and access tool kit to the High Five (H5) agenda.
  • Fundamentally, the scalability and policy momentum inherent in the H5 agenda create an important opportunity for expanded relevance of the FSD core skill-set: flexible financing instruments and delivery frameworks for financial inclusion, smart resource mobilization and capital markets development. FSD leverages partnerships to bring about greater developmental impact in financial sector development.

The Position
Under the supervision of the Director, Financial Sector Development, the Operations Assistant will contribute to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:

  • Provide support, facilitation, follow-up on transactional PIFD issues
  • Assist the Task Manager and Divisions Manager in the execution /implementation of the work-plans in alignment with the business strategy of the department
  • Support the Director and the Front Office staff in the preparation of planning and reporting documents, by drawing on information maintained on databases.
  • Analyse supervision data, monitor disbursement status and arrange follow up and reporting actions, as well as monitoring project cancellations, write off procedures and adherence to write-off policies
  • Assist in the preparation and monitoring of the department’s administrative budget, work programs, mission schedules and staff movements schedules, and participate in the identification of resource requirements and sources of funding.
  • Provide budget analysis reports to the Complex Management Budget Coordinator and Director
  • Prepare, and as needed, gather information and relevant documents for the supervisor regarding issues being discussed or processed by the Director.
  • Proactively identify and resolve issues and raise it to the appropriate level in consultation with the Director;
  • Collate, analyse and process inputs from divisions and the Bank Ecosystem to prepare the annual budget in accordance with Bank’s procedures.

Duties and Responsibilities
Workflow management:

  • Devise and maintain efficient office systems;
  • Track and follow-up with documents;
  • Manage with incoming correspondence including email, faxes and general mail;
  • Draft routine correspondence for review by Director.

Office Administration:

  • Organize and attend meetings, appointments, luncheons and events and ensure that relevant staff and management are well prepared;
  • Participate in the preparation and monitoring of annual and mid-year budgets by collating and inputting data into the relevant internal software;
  • Provide logistical support for staff meetings, trainings, and other events;
  • Provide general back up support to other administrative team members during their absence;
  • Manage department archives both physical and electronic, in compliance with the Bank processes and guidelines;
  • Produce documents briefing papers, reports, spread sheets and presentations and assist with programming of operational activities.

Resource Management:

  • Manage systems, create and process expense reports in SAP;
  • Assist departmental management in issues concerning resources such as the administrative budget, monitor and review expenses and bring issues to the attention of management;
  • Participate in the preparation of the annual and mid-year budget review by collating and monitoring data;
  • Support in the organization and coordination of meetings within the vice-presidency, across the Bank and with external clients and partners;
  • Serve as an information resource on status of projects;
  • Suggest ways to enhance work organization and effectiveness.

Analytical Work:

  • Support in reviewing documentation to ensure compliance with Bank guidelines
  • Prepare administrative dashboard for Management follow up
  • Keep abreast of status and progress on Divisions/Department commitments vis-a-vis internal and external clients;
  • Assist Management with internal and external auditors to carry out periodic audit reviews of internal controls on the data administrative portfolio and implement measure to strengthen internal controls where weaknesses are identified and ensure that agreed changes have been fully implemented
  • Assist in preparing communication and presentation documents through drafting memos, spreadsheets, presentations and conduct first-level analyses on PIFD initiatives.
  • Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate and present data and prepare presentation materials.
  • Perform any other duties reasonably requested by management.
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Selection Criteria

  • Hold at least a Bachelor’s degree in Business Administration, Management, Finance, Economics or other relevant fields.
  • Minimum of five (5) years of relevant professional experience in the formulation and implementation of programs and projects, financial and economic analysis of infrastructure projects and programs;

Behavioral Competencies:

  • Communication and Intercultural Sensitivity
  • Teamwork
  • Client Orientation
  • Interpersonal skills
  • Tact

Competencies:

  • Understand project documentation and advise staff on the internal procedures;
  • Ability to insert inputs on Projects issue related to SAP PS;
  • Ability to develop, analyse and monitor budget and reporting dashboard;
  • Proactively identify and resolve issues and enquiries through clear interpretation of policies.
  • Ensure that Task Managers expectations are met through timely responses and resolution of issues;
  • High level MS office applications skills;
  • Experience with SAP PS required;
  • Experience in internal software such as BPPS, SRASS would be an advantage.
  • Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Application Deadline: 15th May, 2021

 

 

Job Title: Short Term Staff (STS) – Unit and Team Assistant

Employment Type: Short-term staff (local staff)
Location: Abidjan, Côte d’Ivoire
Grade: GS 5/6/7/8
Job Code: 2328

The Position

  • The position of STS Unit/Team Assistant which falls under General Services which provides administrative support for the smooth running of the Team, ensures that the Unit/ Team Leader is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.
  • Each Team has its unique functions, but the STS Unit/Team Assistant works uniformly irrespective of the Team to assure hitch-free operations within the Unit/Team under the respective Team Leader.
  • Accordingly, the Unit/Team Assistants job facilitates and contributes to the success of the Unit/Team Leader in performing their jobs effectively in furtherance of the Bank’s strategy for the achievement of the High 5s.
  • Duties and responsibilities
  • Under the General guidance and overall supervision of the Unit/Team Leader, the Unit/Team Assistant will perform the following:

Workflow Management:

  • Undertake such transactional tasks and processes that support the smooth running of the work of the Unit/Team,
  • Provide support and follow up on routine administrative correspondence and processes,
  • Undertake correspondence and tasks in accordance with the Banks accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Unit/Team Leader for clearance, approval or signature,
  • Review and prioritize important correspondence and tasks for execution,
  • Follow-up and ensure that tasks are completed for dispatch and within given deadlines.

Communication and Liaison:

  • Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned unit/team members or action parties as appropriate,
  • Facilitate the arrangements for meetings with respect to their timings and booking of venue,
  • Provide support to the Unit/Team Leader for appointments with official visitors and/or staff members,
  • Follow up on work deadlines for routine and assigned tasks,
  • Schedule meetings for the Unit/Team Leader, according to schedules and Agenda for the week,
  • Arrange time and venue for meetings, and provide support required for their success,
  • Write meeting reports/minutes.

Record Keeping and Documentation:

  • Maintain a filing system in both hard and soft copies to meet the needs of the Unit/Team,
  • Keep a weekly calendar of activities that shows all meetings to be attended by the Unit/Team Leader as well as by other staff members. It also includes all external visits to the Unit/Team,
  • Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s staff, checking their availability and ensuring they have the appropriate briefing files and documents,
  • Maintain contact address / mailing directory of partners working with the Unit/Team.

Office Administration:

  • Make travel arrangements for the Unit/Team Leader/members including tickets, hotel reservation, etc.,
  • Support the preparation of presentations as required,
  • Photocopy and send electronic communication when the need arises,
  • Undertake any other related tasks as assigned by the Unit/ Team Leadership.

Procurement Duties:

  • Assist in carrying out the function of procurement duties,
  • Process Purchase Requisitions assigned to the Functional Group related to procurement of goods, services and works,
  • Receive and review requisitions for clarity, adequacy of specifications, completeness, obtain additional information and liaise with the User Team and, confirm that the budget exist for the requisition.

Budget:

  • Manage the budget assigned to the Unit/Team,
  • Assist management in issues concerning resources such as the administrative budget; monitor and review expenses and bring issues to the attention of management,
  • Participate in the preparation of the annual and mid-year budget review by inputting data in SAP system and the monitoring thereof.

Selection Criteria:

  • Hold at least a Bachelor’s degree in Business Management, Commerce, Business Administration, Communication or related discipline.
  • Have a minimum of four (4) years for GS5 & 6, a minimum of five (5) years for GS7 and a minimum of six (6) years for GS8 of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions.
  • Training in Secretarial Studies and/or Administration and Office Management is advantageous.
  • Having private sector experience will be an added advantage.
  • Good knowledge of administration and office support services, including systems and procedures.
  • Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
  • Handling internal and external requests efficiently.
  • Ability to work and cooperate with others from diverse background.
  • Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopier, telephone etc.),
  • Demonstrable commitment to delivering excellent customer service focused reception and administration service.
  • Good writing skills,
  • Communication,
  • Problem Solving,
  • Client Orientation,
  • Team working,
  • Operational effectiveness,
  • Innovation and Creativity,
  • Integrity and confidentiality,
  • Good written and oral skills in French or English with a good working knowledge of the other language,
  • Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.

How to Apply
Interested and qualified candidates should:
Click here to apply online

  • Applicants who fully meet the Bank’s requirements and are considered for further assessment will be contacted.
  • Applicants should submit with their application:
    • Updated Curriculum Vitae (CV)
    • Scanned copies of relevant certified educational qualifications
    • Proof of citizenship or evidence of permanent residency or work authorization in a country.
    • Any additional document that may be stated as required.

Application Deadline: 15th May, 2021 (at 11:59pm GMT)

Note

  • This position is classified as An International Recruitment and attracts International Terms and conditions of employment
  • Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG(link sends e-mail)
  • To apply for this position, you need to be national of one of AfDB member countries.
  • Applicants who fully meet the Bank’s requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply.
  • The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group dec⁸lines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoever.

I wish you best of luck……..

 

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